Equipment Information
- Model
- Serial number
- Server asset tag RFID
- Device name
- Equipment type
- Estimated weight
Frequently Asked Questions
Section 6 – What hardware inventory information should I gather?
Accurately identifying what equipment will be decommissioned is critical. Most data centers will provide the decommissioning vendor with a list of equipment to be decommissioned. The vendor will compare this list to a physical inventory count as equipment is removed from the live environment.
Know what your company’s policy is regarding how data bearing assets are managed. Have a plan for how decommissioned lease returns will be managed. Is there an area available for the vendor to work? They will need a secure staging area with internet access where they can perform inventory counts, data destruction (if done on-site) and prepare equipment for shipment.
Equipment Location
- Data center location (if multiple)
- Grid location
- Parent/child designations
- Rack number
- Server serial number
- Hard drive serial number
Equipment Condition
- Powered off
- Network cables removed
- Power cables disconnected
- Data bearing device?
Details Can Make a Difference
Equipment dimensions and weight – Most vendors can estimate this information. If available, it makes it easier to plan for on-site tools and space needed and can help make transportation planning more efficient.
Map of data center layout, pinpointing targeted equipment – This helps to estimate distance equipment will need to be moved and anticipate any logistical roadblocks.
Access restrictions and conflicts – Knowing if other contractors will be working in the data center helps eliminate conflicts and minimize delays.
Launching a data center decommissioning project?
This planning guide outlines other details to consider to ensure your decommissioning project is methodically managed and completed.
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